Interview Studio

Requirements found

Figma (must) Scheduling Budgeting Logistics Marketing (must) Compliance (must) Sales (nice) Onboarding (must)

What this posting asks for

Level: Senior — The posting asks for 8+ years of experience.

Main responsibilities

• Own Dylan’s complex, high-volume calendar and inbox management;
• Manage executive travel from booking through detailed itineraries and last-minute changes;
• track budgets, submit expenses, and coordinate purchase orders and delegated approvals in line with internal policy
• Build and improve systems for scheduling, request intake, prioritization, and follow-through that make Dylan’s time more effective and keep commitments visible
• Coordinate a high volume of external partner engagements and work across organizations;
• communicate with care, represent Dylan professionally, and build trusted relationships with internal and external stakeholders
• Partner with EAs and cross-functional teams to organize executive offsites, all-hands, company-wide rituals, and large-scale internal and external events, ow…
• create shared experiences that strengthen collaboration across teams

Competencies an interviewer will look for

• Communication Core
  In the posting: “communicate with care, represent Dylan professionally, and build trusted relationships with internal and external stakeholders” · “Excellent written and verbal communication skills and the ability to build relationships and represent an executive with internal and external stakeholders a…” · “Ensuring all written communication be compatible with screen readers”
  Show it by: Adapts the message to the listener; Gives an example of explaining something clearly in writing or speech.
• Teamwork and collaboration Core
  In the posting: “If you're excited to shape the future of design and collaboration, join us!” · “You’ll report to Dylan and partner closely with the executive team, EA team, and cross-functional stakeholders across Figma.” · “Partner with EAs and cross-functional teams to organize executive offsites, all-hands, company-wide rituals, and large-scale internal and external events, ow…”
  Show it by: Says what they did inside a team, not only what 'we' did; Shows how a disagreement was handled.
• Planning and organisation Core
  In the posting: “You’ll own high-volume, complex scheduling and day-to-day administrative operations, build strong working relationships with internal and external partners, …” · “This is a hands-on EA role for someone who takes pride in exceptional administrative support, brings strong judgment to shifting priorities, and earns trust …” · “prioritize requests across organizations, surface tradeoffs, protect focus time, and anticipate needs as priorities shift”
  Show it by: Shows how priorities were set when everything was urgent; Mentions deadlines met and how.
• Adaptability and learning Core
  In the posting: “you anticipate downstream impacts, balance immediate needs with longer-term priorities, and act independently amid ambiguity” · “Curiosity about AI and a commitment to exploring tools and workflows that improve administrative efficiency” · “We believe in hiring smart, curious people who are excited to learn and develop their skills.”
  Show it by: Describes learning something new quickly and using it; Shows a change of plan and how they adjusted.
• Stakeholder management Core
  In the posting: “As an Executive Assistant to our founder and CEO, you’ll help him focus his time and attention on the work that matters most.” · “You’ll own high-volume, complex scheduling and day-to-day administrative operations, build strong working relationships with internal and external partners, …” · “You’ll report to Dylan and partner closely with the executive team, EA team, and cross-functional stakeholders across Figma.”
  Show it by: Shows how they aligned people with different goals; Explains how they handled a 'no' from someone senior.
• Problem solving Core
  In the posting: “Excellent written and verbal communication skills and the ability to build relationships and represent an executive with internal and external stakeholders a…” · “comfort troubleshooting meeting technology and AV needs”
  Show it by: Describes a real problem, the options considered and the one chosen; Shows how the cause was found, not just the fix.
• Attention to detail and quality Core
  In the posting: “Excellent written and verbal communication skills and the ability to build relationships and represent an executive with internal and external stakeholders a…” · “Figma provides paid sick leave, holidays, and other leave benefits in compliance with applicable federal, state, and local laws, including the requirements o…”
  Show it by: Gives an example of an error caught before it caused harm; Names the check or standard they used.
• Technical skill Supporting
  In the posting: “Figma’s platform helps teams bring ideas to life—whether you're brainstorming, creating a prototype, translating designs into code, or iterating with AI.”
  Show it by: Names the tools, languages or systems used and how; Explains a technical choice and its trade-off.
• Ownership and accountability Supporting
  In the posting: “you anticipate downstream impacts, balance immediate needs with longer-term priorities, and act independently amid ambiguity”
  Show it by: Takes a task from start to finish without being chased; Owns a mistake and what was changed after it.
• Leadership and mentoring Supporting
  In the posting: “8+ years of executive assistant experience, including directly supporting a founder and senior executive leadership in an environment with shifting priorities”
  Show it by: Describes setting direction or a standard others followed; Names someone they coached and what changed for them.
• Data and analysis Supporting
  In the posting: “By applying for this job, the candidate acknowledges and agrees that any personal data contained in their application or supporting materials will be process…”
  Show it by: Uses a number to describe the situation or the result; Explains what the data showed and what was done with it.

Read from the posting's own words by fixed rules — no AI service. Nothing you paste is sent anywhere or stored.