Interview Studio

Requirements found

Scheduling Compliance Training Onboarding (must) Excel (must) Microsoft Office (must) Word (must)

What this posting asks for

Level: Mid level — The posting asks for 4 years of experience.

Main responsibilities

• Project Coordination & Scheduling
• Coordinate and track all project milestones, deliverables, and dependencies within the master project schedule (Smartsheet or similar)
• Launch new projects internally upon Real Estate Committee approval, ensuring all required documentation and communication protocols are in place.
• Communicate milestone deadlines and critical path updates to stakeholders across departments.
• Identify potential schedule risks and collaborate with internal teams to develop solutions.
• Coordinate project kickoffs, status updates, and cross-functional meetings; document and distribute meeting notes and action items.
• Platform & System Administration
• Serve as primary administrator for Store Development platforms, including Procore, Smartsheet, and shared project databases.
• Manage system setup, project creation, user permissions, and access for internal and external stakeholders.
• Maintain standardized folder structures and ensure ongoing compliance with file management policies.

Competencies an interviewer will look for

• Communication Core
  In the posting: “The Construction Program Specialist supports the successful execution of ALO’s Store Development projects by coordinating timelines, documentation, and commu…” · “Launch new projects internally upon Real Estate Committee approval, ensuring all required documentation and communication protocols are in place.” · “Communicate milestone deadlines and critical path updates to stakeholders across departments.”
  Show it by: Adapts the message to the listener; Gives an example of explaining something clearly in writing or speech.
• Teamwork and collaboration Core
  In the posting: “This role ensures alignment and efficiency throughout the project lifecycle—from site approval through store opening—by managing key systems, maintaining sch…” · “Identify potential schedule risks and collaborate with internal teams to develop solutions.” · “Coordinate project kickoffs, status updates, and cross-functional meetings;”
  Show it by: Says what they did inside a team, not only what 'we' did; Shows how a disagreement was handled.
• Planning and organisation Core
  In the posting: “This role ensures alignment and efficiency throughout the project lifecycle—from site approval through store opening—by managing key systems, maintaining sch…” · “Project Coordination & Scheduling” · “Coordinate and track all project milestones, deliverables, and dependencies within the master project schedule (Smartsheet or similar)”
  Show it by: Shows how priorities were set when everything was urgent; Mentions deadlines met and how.
• Attention to detail and quality Core
  In the posting: “Maintain standardized folder structures and ensure ongoing compliance with file management policies.” · “Partner with IT and project teams to streamline workflows, integrate data between platforms, and improve reporting accuracy.” · “Support the integration of sustainability, technology, and brand standards into all project processes.”
  Show it by: Gives an example of an error caught before it caused harm; Names the check or standard they used.
• Stakeholder management Core
  In the posting: “This role ensures alignment and efficiency throughout the project lifecycle—from site approval through store opening—by managing key systems, maintaining sch…” · “Communicate milestone deadlines and critical path updates to stakeholders across departments.” · “Manage system setup, project creation, user permissions, and access for internal and external stakeholders.”
  Show it by: Shows how they aligned people with different goals; Explains how they handled a 'no' from someone senior.
• Data and analysis Core
  In the posting: “Partner with IT and project teams to streamline workflows, integrate data between platforms, and improve reporting accuracy.” · “Support ongoing development of dashboards, reports, and templates to enhance visibility and accountability across programs.”
  Show it by: Uses a number to describe the situation or the result; Explains what the data showed and what was done with it.
• Technical skill Supporting
  In the posting: “Proficiency with Procore, Smartsheet, and Microsoft Office (Word, Excel, Project).”
  Show it by: Names the tools, languages or systems used and how; Explains a technical choice and its trade-off.
• Ownership and accountability Supporting
  In the posting: “Support ongoing development of dashboards, reports, and templates to enhance visibility and accountability across programs.”
  Show it by: Takes a task from start to finish without being chased; Owns a mistake and what was changed after it.

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