Interview Studio

Requirements found

Compliance (must) Training (must) Excel (must) Customer Service (must)

What this posting asks for

Level: Senior — The posting asks for 6 years of experience.

Main responsibilities

• Review, code, and process high volumes of invoices with accuracy and timeliness
• Perform the accounts payable functions of invoice matching (3-way match) and approvals
• Perform reconciliations of vendor statements and resolve discrepancies proactively
• Respond to internal and external inquiries in a timely manner
• Monitor AP aging reports and ensure timely payment to maintain good vendor relationships
• Assist with audits and provide supporting documentation as requested
• Maintain organized files and records in accordance with company policies and retention requirements
• Follow internal controls and procedures within the AP process
• Handle complex or escalated payment issues and inquiries
• Mentor junior team members and provide support and training as needed

Competencies an interviewer will look for

• Technical skill Core
  In the posting: “Review, code, and process high volumes of invoices with accuracy and timeliness” · “Proficient in Microsoft Excel and accounting software such as NetSuite, SAP, Oracle, or similar ERP systems” · “Previous exposure to process automation or AP software tools (e.g., Coupa, Concur)”
  Show it by: Names the tools, languages or systems used and how; Explains a technical choice and its trade-off.
• Problem solving Core
  In the posting: “Perform reconciliations of vendor statements and resolve discrepancies proactively” · “Analytical: Uses data and trends to identify discrepancies and resolve payment issues efficiently.” · “Strong Communication Skills: Clearly communicates with vendors, managers, and internal departments to resolve issues and provide updates.”
  Show it by: Describes a real problem, the options considered and the one chosen; Shows how the cause was found, not just the fix.
• Leadership and mentoring Core
  In the posting: “Mentor junior team members and provide support and training as needed” · “Dependable: Consistently meets deadlines and handles responsibilities with minimal supervision.” · “Collaborative: Works well across departments and mentors junior staff when needed.”
  Show it by: Describes setting direction or a standard others followed; Names someone they coached and what changed for them.
• Planning and organisation Core
  In the posting: “Maintain organized files and records in accordance with company policies and retention requirements” · “Dependable: Consistently meets deadlines and handles responsibilities with minimal supervision.” · “Organized: Prioritizes and multitasks effectively to meet reporting deadlines and process large invoice volumes.”
  Show it by: Shows how priorities were set when everything was urgent; Mentions deadlines met and how.
• Attention to detail and quality Core
  In the posting: “This position plays a critical role in maintaining accurate financial records and ensuring that all vendor transactions are processed efficiently and in comp…” · “Review, code, and process high volumes of invoices with accuracy and timeliness” · “Detail-Oriented: Maintains high accuracy while managing complex or high-volume transactions.”
  Show it by: Gives an example of an error caught before it caused harm; Names the check or standard they used.
• Stakeholder management Core
  In the posting: “This position plays a critical role in maintaining accurate financial records and ensuring that all vendor transactions are processed efficiently and in comp…” · “The Specialist II serves as a key point of contact for complex payment issues, vendor relations, and process improvement initiatives.” · “Perform reconciliations of vendor statements and resolve discrepancies proactively”
  Show it by: Shows how they aligned people with different goals; Explains how they handled a 'no' from someone senior.
• Communication Core
  In the posting: “Assist with audits and provide supporting documentation as requested” · “Strong Communication Skills: Clearly communicates with vendors, managers, and internal departments to resolve issues and provide updates.”
  Show it by: Adapts the message to the listener; Gives an example of explaining something clearly in writing or speech.
• Ownership and accountability Core
  In the posting: “Works Independently: Quickly assesses problems and implements effective solutions with minimal disruption.” · “Takes ownership: Ensures tasks are completed accurately and on time.”
  Show it by: Takes a task from start to finish without being chased; Owns a mistake and what was changed after it.
• Data and analysis Core
  In the posting: “Analytical: Uses data and trends to identify discrepancies and resolve payment issues efficiently.” · “Organized: Prioritizes and multitasks effectively to meet reporting deadlines and process large invoice volumes.”
  Show it by: Uses a number to describe the situation or the result; Explains what the data showed and what was done with it.
• Teamwork and collaboration Supporting
  In the posting: “Collaborative: Works well across departments and mentors junior staff when needed.”
  Show it by: Says what they did inside a team, not only what 'we' did; Shows how a disagreement was handled.
• Customer focus Supporting
  In the posting: “Customer Service Oriented: Maintains a professional, courteous demeanor in interactions with vendors and internal clients.”
  Show it by: Puts the customer's need in their own words; Shows a result for the customer, not only for the company.

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